Administrative and Operations Assistant

(Shared role | Miriam Foundation & Gold Learning & Research Centre)

The Miriam Foundation and the Gold Learning & Research Centre are seeking a highly organized and proactive Administrative and Operations Assistant to support clinical services, programs, events, and foundation operations.

This shared role is central to the day-to-day functioning of both organizations and involves a wide range of administrative, coordination, and operational responsibilities. The position also includes front-desk coverage and client reception, ensuring a professional and welcoming experience for families, partners, and visitors.

Key responsibilities include:

• Administrative and operational support across clinical services and foundation activities
• Scheduling and coordination of intakes, interviews, meetings, and internal calendars
• Client onboarding, contract preparation, records management, and data entry
• Foundation administration, including donor and sponsor support, acknowledgements, and record management (e.g., Blackbaud)
• Administrative support for foundation events, sponsorships, and board-related activities
• Internal communications, document preparation, and basic content updates
• Front-desk reception, appointment coordination, and professional client-facing support

Profile we’re looking for:

• Experience in an administrative or office support role
• Strong organizational and multitasking skills
• Excellent communication skills
• Fluent in English and French
• Professional, reliable, and detail-oriented

Position Details:

• Full-time, permanent position
• Shared role between Miriam Foundation & Gold Learning & Research Centre
• Meaningful work in the field of neurodevelopmental services

For more detailed description of role, click here.